Heavy Equipment Maintenance Checklist

Prevent heavy equipment downtime and expensive repairs with regular maintenance. Scheduled preventative maintenance (PM) and daily checks with competent operators can cut costs down drastically. These checklists and schedules are found in your owner’s manual.

What To Check For

The first step is listening to the operators. They can generally sense when something is wrong with their machine. Train operators to check their machines before use for the basics. Knowledgeable operators know more than just operating their machinery. They can bring small problems to your technicians’ attention prior to them becoming costly repairs.

Start your inspection from the ground including checks of lights, steps, the undercarriage, hydraulic lines, electrical wires, fuel and DEF tanks, and be sure to grease the machine etc. Work your way from there to the bucket, boom, pins and bushings, hydraulic system and other fluids. Operators can run through daily checks such as the one below for an excavator:

Heavy-Equipment-Maintenance-Checklist Heavy Equipment Maintenance Checklist

Click here for a downloadable maintenance checklist

During PM time it is important to follow the guidelines set forth in the maintenance section of your manual. These are important and should be completed based on the manufacturers' recommended interval at minimum. These guides usually do not account for severe use conditions that equipment is most typically used in. If your machine is new enough, you’ll probably have a warranty and need to keep these service records. 

Making Necessary Repairs

Despite all the maintenance you do, eventually there will be a problem that arises. You’ll need a trained technician and some software to help you diagnose these problems. Click here to for dealer-level diagnostic software. These tools will keep you from waiting on the dealer or having to purchase OE software that most won’t sell you anyway.

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Angaeli Lall-Butcher

Angaeli covers all things Off-Highway as a part of the marketing team at Diesel Laptops, from construction and agriculture machinery to heavy equipment diagnostics.

My role has brought me to The National Tractor Pulling Championships in Bowling Green OH, had me trekking through farms in Gilbert, SC and even sent me to a construction theme park in NJ. I spread the word about new ways that Diesel Laptops serves the Off-Highway community, and work with diesel techs to help them discover heavy equipment repair options.


Anna Davis - October 7, 2020

That’s a good point that daily checks can save you a lot of money on repairs in the long run. My brother wants to buy a warehouse and get into the manufacturing industry next year, so I have been doing some reading about it. Preventative maintenance is definitely something he should prioritize. https://www.rebabbit.com/guidebearingbabbittrepair/

Levi Armstrong - June 17, 2020

My dad is planning to start a construction business in town, and he’s looking for heavy equipment for sale, including pulling units. I like that you said he should train his operators to check the machines before using them for projects so they could immediately know if there’s a problem that needs a technician’s attention. Since buying heavy equipment is a big investment, I’ll share your maintenance tips with him so his investment would be worth it. Thanks for this! https://workoverrigs.com/workover-rigs-for-sale/

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